Chapter 7 - Managing Litigation Information Using Technology | Cost Comparison - Photocopy vs. Imaging Cost. The costs for scanning generally run approximately 15 cents a page. For the following cost comparison we are assuming the cost per page for scanning is 20 cents. Document population - 10,000 pages Image cost – 20 cents per page Image Resolution – 200 dpi Photocopy cost – 10 cents per page Cost of the CD – Cost of the CD disk Sets | Copy (10 cents per page) | Photocopy Total Cost | Image (20 cents per page) | Imaging Total cost | Savings | 1st set | $1000 | $1000 | $2,000 | $2,000 | ($1000) | 2nd Set | $1000 | $2000 | $100 | $2,100 | ($100) | 3rd Set | $1000 | $3000 | $100 | $2,200 | $800 | 4th Set | $1000 | $4000 | $100 | $2,300 | $1,700 | As you can see if multiple copies of documents are needed then imaging will cost less in the long run. This is besides the other significant benefits available if one scans their documents. The following is a blank comparison sheet that one can use to begin the comparison of imaging your documents as opposed to leaving them in a paper format. | | | Manual | Imaging | | | | | | | | | 1. Case size | | | | | | | | | | | | | | Number of boxes | | | | | boxes | Average number of pages in each box | | | | pages | Average number of pages per document | | | | pages | Approximate time project to run | | | | months | Clerk/Secretary Billing time | | | | | per hr. | Paralegal Billing Rate | | | | | per Hr. | Attorney billing time | | | | | per hr. | Cost of shipment of documents | | | | per box | | | | | | | | 2. Input Costs | | | | | | | | | | | | | Time spent on review and preparation | | | | minutes per box | Cost of bates numbering | | | | | per page | Cost of of bar coding | | | | | per page | Photocopying cost | | | | | per page | Firm time spent on photocopying | | | | minutes per documents | Cost of scanning | | | | | per page | Total docs to be objectively coded | | | | percent | Objective coding time per document | | | | minutes | Cost of Objective Coding | | | | | | Total docs to be subjectively coded | | | | percent | Subjective coding time per document | | | | minutes | Cost of Subjective Coding | | | | | | Total docs to be read by O.C.R. | | | | percent | Cost of O.C.R. | | | | | per page | | | | | | | | 3. Retrieval and Storage Costs | | | | | | | | | | | | Floor space on one box of docs | | | | sq. ft. | Cost of storage space in firm | | | | | sq. ft. per year | Cost of off/site/archive storage space | | | | sq.ft. per month | |
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